ACMRS Bylaws

Arizona Center for Medieval and Renaissance Studies (ACMRS)
Arizona State University

As adopted by a vote of the ACMRS Advisory Council, February 16, 1996
Revision as adopted by a vote of the Advisory Board, January 15, 2014

I. General

A. Preamble

The academic unit governed by these bylaws is ACMRS in the College of Liberal Arts and Sciences (CLAS) at Arizona State University (ASU). ACMRS was established in 1982 for the purpose of promoting and coordinating all aspects of Medieval and Renaissance Studies at ASU through the support of research, lectures, symposia, conferences, visiting professorships, and publications. It also cooperates with the Medieval and Renaissance Committees (MARC) of Northern Arizona University (NAU) and the University of Arizona (UA) to promote similar scholarly activity at ASU's sister universities.

B. Definitions

Unit Membership: Membership is extended to faculty (core and affiliate) and professional staff holding appointment with ASU, NAU, and UA and having responsibilities and interests related to the purpose of ACMRS. Associate membership is extended to all students officially enrolled at Arizona's three universities and individuals from the general public who have expressed an interest in ACMRS.

Core Faculty: The core faculty of ACMRS consists of faculty at ASU, NAU, and UA with appointments in the fields of Medieval and/or Renaissance Studies.

Affiliate Faculty: The affiliate faculty of ACMRS are those faculty whose academic appointments are not directly in Medieval and/or Renaissance Studies but a) whose research and/or teaching interests relate to Medieval and/or Renaissance Studies, or b) who support in whatever fashion the interests of ACMRS.

Voting Members: Voting members are members of the Advisory Board.

Organization: The organizational structure of ACMRS consists of the members, associate members, a Director, an Assistant Director, an Advisory Board, standing committees, ad hoc committees, and staff.

C. Relation to College, University, and Board of Regents

If any policy or procedure in these bylaws should be found to conflict with policies or procedures of (a) CLAS, (b) ASU, or (c) the Arizona Board of Regents, the policies and procedures of the latter three bodies shall take precedence.

D. Responsibilities and Authority of the Members

ACMRS looks to its members and associate members for support of its many activities through their active involvement and participation. Associate members may serve as volunteers at various ACMRS functions.

E. Responsibilities and Authority of the Director

The Director of ACMRS shall be named by the President of ASU upon recommendation of the Dean of Humanities in CLAS. The Director reports directly to the Dean of Humanities.

1. The Dean of Humanities shall solicit from the members of ACMRS their recommendations for the Director.

2. Among the qualifications to be considered in the selection of the Director will be: 1) potential effectiveness in administering ACMRS in terms of its objectives, 2) distinguished scholarly record, and 3) ability to represent ACMRS effectively at the local, national, and international levels.

3. The Director will normally serve a term up to five years with annual reappointments being made by the Dean of Humanities. The Director's term may be extended, however, at the discretion of the Dean of Humanities and University President.

4. The Dean of Humanities will undertake an annual evaluation of the Director, the results of which will be shared with the Director.

The Director shall assume the primary responsibility for administering ACMRS and its programs subject to the limitations specified elsewhere in these bylaws and in College and University rules and regulations.

F. When the Director is on leave (sabbatical, research, etc.), primary responsibility for the Center's daily operations shall devolve to the Assistant Director. When the Assistant Director is also absent, responsibility for the Center will devolve to the Manager of Marketing and Development. In extraordinary circumstances, the Dean of Humanities, in consultation with the Director of ACMRS, will appoint an Interim Director.

II. Advisory Board and Committees

A. The Director shall appoint an Advisory Board whose function is to provide counsel to the Director on ACMRS programs.

1. Membership on the Board shall consist of tenured and tenure-track faculty (including emeriti) specializing in Medieval and/or Renaissance Studies and as many as two members of the general public; it will include at least four but no more than seven representatives from ASU and at least two, but no more than four, representatives each from NAU and UA. Effort will be made to give the Board as broad a disciplinary representation as possible. Ex officio members are: the Assistant Director of ACMRS.

2. Members shall be appointed for three-year terms. Normally, a member shall not serve more than two terms in succession.

3. The Advisory Board shall be chaired by the Director of ACMRS.

4. There will be at least one meeting of the Advisory Board each academic year. Other meetings, either in person or via email or teleconference, may be called by the Director or upon a petition of more than one half of the Advisory Board membership.

5. For purposes of conducting the business of the Advisory Board, a quorum will consist of a simple majority of Board members.

B. Committees

There shall be a standing committee and ad hoc committees.

1. Each committee and its chair shall be appointed by the Director and shall consist of at least three members.

2. Each committee shall advise the Director with respect to its charge.

There shall be the following standing committee:

1. Conference Program: to assist with the selection of papers and with the organization of sessions for the annual ACMRS conference.

Ad hoc committees shall be appointed from time to time by the Director as the need warrants.

III. Summer School Programs

ACMRS will endeavor to sponsor or co-sponsor one or more summer school programs abroad.

The on-site Directors of these programs shall be appointed by the Director of ACMRS.

IV. Budget

A budget report should be made to the Advisory Board at the annual meeting of that group. A discussion of budget priorities for the following academic year should be included in a meeting during the spring semester.

V. Procedures for Amending the Bylaws

These bylaws may be altered, amended, or repealed by a 2/3 majority vote of the Advisory Board provided that at least fifty percent of all eligible members cast a vote. Any member of the Advisory Board may propose an amendment as a motion during a meeting of the Advisory Board. A motion for an amendment should be considered at one meeting, discussed at a follow-up meeting, and then voted on through email ballot prepared and distributed to Advisory Board members by the Assistant Director or Manager of Marketing and Development. He or she should send the ballots out within two weeks (excepting holidays) following the meeting in which the Board discussed the proposed amendment. Ballots should be returned within two weeks for official counting. If passed by a 2/3 majority, the amendment will be forwarded to the Director for approval. If he or she does not accept the amendment, he or she will communicate with the Advisory Board and discuss the reasons for the rejection.